Class DEE ledger charging

Class DEE veh/eqpt/plants- ledger charging 

After approval of Adm sanction, that veh/eqpt/plant should be treated as UNSV (unserviceable or salvage). At this stage, the user unit should be deposited all class DEE Adm veh/eqpts/plants to Supply Company for its further disposal through auction. So, the class DEE veh/eqpt/plant should be convoyed to Supply Company along with its log book and class DEE BPS (in manuscript and original) on convoy note. Supply will inspect veh/eqpt on ground and check all spare parts available with them as per technical inspection report. If all the fitment items are correct as per technical inspection report, supply will accept convoy note and return a copy to user unit. All collected class DEE Adm veh/ eqpts should be kept in class DEE Park in a decent manner so that removal of it on lifting can be easy. 

On the base of Adm sanction and accepted convoy note, the user unit will charge off the Veh/Eqpt/Plants from their ledger charge against LRIV/ IV as the case may be. In supply, if the veh/eqpt was on loan issue, accept them on LRRV and clear transaction in Loan ledger and then make a TIV/TRV (Transfer issue voucher/ Transfer receipt voucher in duplicate. One control from V/E/P control register and other from class DEE control register. It also should be filed accordingly) and transfer it from Central ledger to class DEE ledger. If it was on regular issue, accept IV directly in to class DEE ledger after control as RV class DEE. (While taking of any veh/eqpt/plants on class DEE ledger charge, then confirm that particular veh/ eqpt/plant is not held in any other ledger charge. So carry out a check-up that is not held in any other ledger charge. Any mistake in this case, will face serious audit observation in latter stage.) If any veh/eqpts taken on class DEE ledger charge as an irrecoverable, then charge off it on the same time from ledger charge by making a CIV against Adm Sanction. Remember one copy of Adm Sanction should be kept in file as a supporting document of CIV for irrecoverable.

All moveable class DEE items should be shifted to Supply Company except those are heavy like HMP/WMP etc (or excessive expenditure involved.) Such class DEE items should be deposited on ‘Custodian certificate’ (click here for Custodian certificate) with its IV. All dozers, Road rollers, excavators, crane etc should be shifted to supply.) (If the items lying here and there as on other unit locations on custodian certificate, the bidders those who are making visual inspection for calling auction bid, will not visit to the other unit site. If so, the items will remain as it is on their ground and get deteriorated, thus it is loss to the Govt. So try to deposit all class DEE Adm veh/eqpt/plants to Supply company as early as possible.) 

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