Custodian Certificate

Custodian certificate

 when a class DEE Adm veh/eqpt/plant (or nay other item) could not able to deposit to supply company due to any major reason, than that veh/eqpt/plant shown as deposited to supply company for paper transaction purpose and kept under custody of user unit (location) by producing a certificate is known as custodian certificate.

This certificate should be prepared and submitted to supply company with Issue Voucher of the item by user unit. In every financial year this certificate should be renewed by user unit till delivery of the item to the bidder on hearing from Supply Company. Renewal is necessary due to the user unit and Supply Company dealing staff may be changed/ posted out and the new comer staff may unknown about the ground position. Secondly the user unit new rep may be refused in latter stage for deliver the item since item already charged off from his ledger charge by IV and as per record his ground balance is NIL. However, item taken on ledger charge of supply company on the base of custodian certificate will responsible for delivery the item on due time to the bidder. So renewal of custodian certificate is not only the duty of user unit but also the responsibility of Supply Company to avoid such problems in latter stage.

In other hand, while making handing taking over in between old rep and new rep of the user unit, the complete details of items held on custodian certificate should be mentioned for a clear picture to avoid problems in latter stage.

The custodian certificate is as under:-

CUSTODIAN CERTIFICATE

The under mentioned Veh/Eqpt/Plant declared class DEE Adm vide HQ CE(P)______ Adm sanction letter No: ____________________ dated __________.  Due to _____________ this Veh/Eqpt/Plant not deposited to _______ SS&TC and kept under this unit custody on my vision with all fitment items as per final technical inspection report. As per your direction, shown to the bidders and delivery of this Veh/Eqpt/Plant to the successful bidder on due time is our responsibility.  

Sl No	Make & Type	BA/EM No	Location/ Held at	Remarks
		Item _______ only
			Custodian
Place:			GS No____________
			Name_____________
Dated:			Rank_____________
	(Round stamp)		Unit______________
		C/S
		OC/ OIC

                                                  (Stamp)

                                     ___________