Loan Issue of V/E/P

Loan Issue of Veh/ Eqpt/ Plants

1.    In such a situation, the second line tpt which are required on job, but its requirement is beyond the unit authorisation of holding, then the requirement of veh eqpt /plants are meeting to the units by a loan issue.  In a loan issue, the veh/eqpt/plants are held in the charge of Supply Company and the same should be utilised by required units on bases of loan charge instant of regular charge. Generally all Tippers and Dumpers are held on loan charge at user units. In addition to this, some equipments such as Excavators, Dozers etc are also held on loan charge.

2.    Remember the veh/ eqpt/ plants which are issued to unit on loan issue should be remains on the regular charge of Supply Company. However all causalities, report returns, maintenance, repair, any accident and its Cof I proceedings, downgradation to class CEE/ DEE and deposition to concerned Base Work Shop through Supply Company are the responsibility of the user unit.

3.    All first line tpt should be issued only on regular issue voucher. Even though, units are requested for loan issue, first line tpt should not be issued on loan issue voucher.

Details of loan issue   

4.    Keep a separate ledger known as ‘LOAN LEDGER’ for issue of loan veh/ eqpt/ plants to units. All loan issue vouchers should be controlled in a separate control register. All Loan issues are controlled as LIV (Loan Issue Voucher)/Supply code No/VEP/ Control No/ E4 and date. (eg: LIV/ 524/VEP/ 32/E4 dated 18 Aug 2014.) The LIV should be accepted by user unit as LRV (Loan receipt voucher). When a veh/ eqpt/ plant return after user unit’s requirement as LRIV (Loan return issue voucher) the same also will controlled in control register as LRRV ( Loan return receipt voucher) / Supply code No/VEP/ Control No/ E4 and date.(eg LRRV/ 524/VEP/ 05/E4 dated 19 Aug 2014.)

5.    The LIV entry in Loan ledger should be normally done in blue ink and LRRV should be in red ink. The cumulative progress and reduction in bases of issue and receipt in loan issue ledger is jest opposite to all other ledgers. In other words it should be in reverse direction. All issues should be in cumulative progress and all receipt should be in reduction.   The quantity showing in the loan ledger is nothing but the quantity held outside of supply and utilised by user unit however those are in supply’s Central ledger charge

6.    Every year a LOAN RENEWAL VOUCHER as a lot of all loan veh/ eqpt/ plants, pertains to a particular unit with its Make &Type, BA/ EM No, Chassis No and Engine No should be forwarded to the concerned user unit for their fresh acceptance.

     

7.    Any veh/ eqpt/ plants held on unit loan charge, and if it ear marked for transfer to any unit either under command of BRTF or to any other TF or project, it should not be issued directly to the new unit. Even though it collected by new unit, its paper transactions should be through Supply Company. Remember all loan veh/ eqpt/ plants should be returned to its parent unit only and not to be issued any other units.

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