E-auction cl DEE

E-Auction

The auction of class DEE veh/ eqpt/ plant are normally done through MSTC (Govt authorised auctioneer) by E- auction. There is a contact with MSTC for conducting E- auction through them. An amount in this effect, as a percentage of (2.6 Approx) accepted bid amount has been issued to MSTC by bidder as serveice charge. After verification of class DEE auction catalogue, Project HQ authorise the MSTC through a letter, to upload the auction catalogue up to column No 7 on their web site and vide publicity other than news paper for E-auction on a fixed date. In addition to this, MSTC will give e-mail with details to all their registered contractors/ bidders to attend E-auction live floor on the fixed day. The bidders those who are interested will visit the location before the auction date, for visual inspection / check the condition of the veh/eqpt/ plants and they note the details of each one.

The details of auction contacted by MSTC will intimate to the Project HQ. The Project HQ may accept or reject the bid as per the amount quoted by the bidders. If any lot is accepted that will be intimated to the bidder through MSTC by Project HQ. The bidder will then deposit the earnest money (Min 20 % and Max up to full amt) of the bid amount by digital payment or by Bank Draft in public fund account of the principal i.e. concerned Supply Company. Then MSTC will intimate payment details with a copy of sail order to Project HQ. Within a short period they also will deposit the balance amount by above method.

 Project HQ will then issue a Sale Release Order (SRO) to the bidder under intimation to BRTF, Supply Company and MSTC with a dead line date for removal of class DEE veh/eqpt/Plant from the ground, If payments made through bank drafts, it also should be forwarded to Suppy Company by Project HQ with SRO. If the bidder failed to remove the items, with in the dead line date, there will be a levy ground rent as 2% of original sale price per day for the extended period (max two weeks) in advance.

The bank drafts which are deposited by the bidder should be encashment through unit (Supply Company) public fund account. After encashment, the amount should be deposited to MRO (Military Receivable  Order) on prescribed format (Click here for MRO format) to credit to PCDA (BR), Seema Sadak Bhavan, Ring Road, Naraina, New Delhi-110010, Code Head No 528 on account of auction of Class DEE V/E/P against Project HQ Sale Release Orders after complection of all lots lifting process or otherwise. The bidder should also be deposite GST 18% to the sale price and original receipt should be deposited to supply company. Before induction of GST thire was a sale tax as TCS (Tax Collected at sources) on prescribed format (Click here for CTS format)  payable by taxpayer (200) from 6CE-Scrap and file tax return in IT office through TDS (Tax deposited at sources) and in this effect obtain tax certificate (form 27D). Then forward it to Project HQ in duplicate for their further action. (In some cases TCS is still effective.)

The penalities if any, should be deposited by bidder prier to delivery of the class DEE Veh/Eqpt/Plants, otherwise that should be deposited by supply company from company fund, in latter stage if audit authorities are objected. for details of penalities refer (Special Terms and Conditions of e-auction)

Lifting board: A BOO will be detailed by a convening order from the BRTF against Project HQ- Sale Release Order, for lifting the class DEE auctioned veh/eqpt/plants. Any Officer (Capt / AE) as Presiding Officer and any two supervisors as first & second member from any unit with in BRTF may be detailed. This BOO will responsible for lifting of all the veh/eqpt/plants as per auction catalogue to the bidder on or before dead line delivery date and preparation of Lifting Board Proceedings.(Click herefor format of lifting board proceedings)  The lifting board proceeding should be prepared for separately depending upon lifting location and date.

The documents which are produced by the bidder at the time of delivery: The following documents will be produced to Supply Company at the time of collection of the class DEE auctioned and sale released veh/eqpt/ plants by the bidder:-

1.	The original (ink signed) Sale Release Order issued by the Project HQ and its three photo copies. (After receipt it should be verified and tallied with the sale release order held in our record for correctness.)
2.	The photo Identity Card issued by MSTC in original (returnable) and its four photo copies.
3.	The authority letter (if the bidder he himself not arrived for collection) on letter pad of bidder         in original and its three photo copies.
4.	Photo ID of authorised person (Aadhar Card) in original (returnable) and its four photo copies.

Points for delivery: The under mentioned points should be kept in mind while delivery of auctioned sale released class DEE veh/eqpt/plants to the bidder:-

1.	Before delivery it must be ensure that, the Bank Drafts which are deposited by bidders should be encashment and credited in to unit public fund account.
2.	Never allow too much rep of bidder into class DEE park.
3.	Never allow the reps, those who are entered into class DEE park for visit and watch all other veh/eqpt/plants other than released.
4.	The released veh /eqpt/ plants should remove one by one from class DEE park and final setting/towing arrangements etc only done at outside of class DEE park.
5.	Never allow to enter two or more bidders at a time to the class DEE park for delivery. Arrange separate delivery date for each bidder in advance.
6.	Ensure delivery is as per auction catalogue.

All class DEE veh/eqpt/plants should be delivered through Gate Pass only. The gate pass should be receipted by bidder or his authorised rep before delivery. As well as one certified issue voucher also should be prepared and get signed by the bidder or his authorised rep. The veh/eqpt/ plants mentioned in the issue voucher should be charged off from class DEE ledger charge. Two copies of gate pass and original CIV should be handed over to the bidder or his authorised rep along with veh/eqpt/plants for his record.                                                    

Immediately after delivery it should be intimated to Project HQ and BRTF accordingly by e- mail or massage.