GENERAL MAINTENANCE INSTRUCTION NO:
28
PREMATURE FAILURE-
VEHICLES / EQUIPMENT
1. This instruction lays down the
procedure for submission of premature failure report on Vehicle/Equipment.
2 PREMATURE FAILURE MAY BE
ATTRIBUTED TO:-
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(a)
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Operating
condition as prevailing in the project areas.
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(b)
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Improper
maintenance by the units.
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(c)
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Negligence on
the part of operation/user unit.
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(d)
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Poor quality
of overhaul at base workshop.
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3. INITIATION OF PREMATURE FAILURE
REPORT.
Premature failure reports will be initiated in
every case where the fails before completion of 75% of the laid down life serve
the following purposes:-
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(a)
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The exact
cause of failure can be pin pointed.
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(b)
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The loss due
to negligence on the part of operator/user unit and improper maintenance can
be regulated.
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(c)
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Remedial
measures to avoid such failure can be suggested by technical authorities.
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(d)
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Maintenance
of units can be improved.
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(e)
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Base workshop
can be initiated to enforce better quality control measure during overhaul.
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4. Failure
due to faulty design or bad workmanship during manufacture will not be dealt
with under this instruction. In respect of such failures defect report as per
GMI No 9 will be initiated.
5. The responsibility for initiating a
premature failure report rests with the Officer Commanding Fd WKSP maintaining
the equipment and will be initiated on the form attached at Appendix ‘A’ as
soon as any case of premature failure is brought to this notice.
6. Premature failure which do not
involve downgraded of an equipment to class ‘C’ or ‘D’ the investigation will
be finalized at project HQ based on information contained in the premature
failure reports. All other cases of premature failure where down gradation to
class ‘C’ or ‘D’ is involved will be investigated by a board of officers. The
Board of officers will include at least one member from Fd WKSP and one member
from the unit to which equipment belongs and will be ordered by the chief
engineer on receipt of premature failure report from OC Fd wksp.
PROCEDURE FOR SUBMISSION OF PREMATURE
FAILURE REPORTS.
7. Premature failure report with
accurate and relevant details will be prepared on the form attached at Appendix
‘A’ and will be submitted to SO1 EME at Project HQ through Task force
Commander. Number of copies required the premature fail report will depend upon
the cause of failure.
8. Premature failure report not
involving down gradation of equipment to class ‘C’ or ‘D’ will be investigated
at Project HQ and suitable remedial measure if any will be suggested for
prevention of such failure. All such cases will be finalized by Project HQ and
loss if any will be regularized by the unit as directed by Project HQ.
9. In respect of premature failure
report involving down gradation of equipment to class ‘C’ or ‘D’, a board of
Officers will be ordered by project HQ to investigate the exact cause of
premature failure, assess the damage to equipment and pin point the
responsibility for regularizing the loss. Board Proceeding along with the
premature failure reports will there is submitted to project HQ. Following
action will be taken at project HQ.
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(a)
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When the
failure is attributed to improper maintenance, negligence of the operator or
user unit or due service operating condition the failure will be further investigated
and remedial if any will be suggested for prevention of such failure in
future. All such cases will be finalized by project HQ under intimation this
HQ and loss if any will regularized by the unit concerned as directed by
Project HQ.
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(b)
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When the
premature failure is attributed to bad workmanship and poor quality of
overhaul in GREF Base workshop, additional copies of premature failure will
be prepared and distributed as under.
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i)
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DGBR
(E4/Tech)
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:
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One Copy.
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ii)
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Base Workshop
concerned
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:
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One Copy.
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iii)
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Project HQ
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:
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Three Copies.
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iv)
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Dependent
Field work shop
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One Copy.
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v)
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Unit
concerned
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:
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One Copy.
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(c)
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SO1 EME at
Project HQ will arrange for the inspection of the equipment and forward one
copy of the premature failure report along with the copy of Board proceeding
with these remarks to HQ DGBR (E4/Tech) and base workshop. The remarks will
include the following.
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i)
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Cause of
defect/malfunctioning/unsatisfactory functioning.
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ii)
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Can the
defect be rectified by the dependent Field work shop by undertaking extend
repairs.
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iii)
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Are all
spares for the repair available from the resources of the Project? If any,
spares required or not available part No, Nomenclature and quantity of each
required, will be mentioned.
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iv)
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Is further
investigation necessary? If the answer is in the affirmative, recommendation
will be made if detailed investigation can be completed by the representative
from the Base workshop or evacuation to the base work shop will be necessary.
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10. On receipt of premature failure report
and Board proceeding form the Project, commander, Base workshop will endorse
his comments on the premature failure report and forward the same to HQ DGBR
(E4/Tech).
11. After receipt of the comments from SO1
EME & commander Base workshop, if it is felt that further investigation is
essential, a fresh board will be ordered by HQ DGBR with at least one member
from the concerned Base workshop and Project. Board may ask the unit to
evacuate the equipment to the Base workshop for investigation and repair and
submit its proceeding to HQ DGBR. The responsibility to regularize the loss
where it is established by the Board that the premature failure is due to poor
workmanship or poor quality of overhaul will be that of the base workshop
concerned.
12. This supersedes all previous
instruction on the subject.
Appendix ‘A’ to HQ DGBR
PREMATURE FAILURE REPORT: VEHS/EQPTS
GMI NO 28
INITIATED
BY_________________________________________________________
EQUIPMENT OVERHAULED BY________________________________________
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1
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Equipment
EM/BA No.
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2
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Make &
Type.
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3
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Year of
introduction.
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:
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4
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Holding
unit and Project.
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5
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Date of
overhaul. (if applicable)
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6
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Date
received in Project.
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7
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Kms/Hrs
completed before overhaul.
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8
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Kms/Hrs
completed after overhaul.
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9
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Total
Kms/Hrs completed.
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:
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10
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Assembly
affected and defect/description of improper functioning.
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11
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Date
defect noticed.
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12
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Kms/Hrs
completed on date defect was first noticed.
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13
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How many
times has the equipment reported to field repair work shop after overhaul.
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14
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Was the
defect/improper functioning repaired by the field repair work shop? (Refer
Para 13 above). If so, how many times and at what Kms/Hrs.
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15
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How where the following
executed
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i)
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Weekly and Monthly
maintenance.
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:
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Regular/irregular
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ii)
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Oil changes.
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:
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-do-
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iii)
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Filter change.
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:
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-do-
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16
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How many times was the
machine stripped to assemblies for transporting?
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17
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Were the
affected assembled stripped
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i)
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for
investigating the defective.
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Yes/ No
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ii)
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for
repairing any other defective.
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Yes/ No
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18
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Operating
condition (comments on terrain & altitude)
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19
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Opinion
of OC field work shop as to the case of failure. (If the failure due to
operating condition, improper maintenance or negligence on the part of the
operator comments of the OC unit & Task Force commander will be indicated in Para 20 & 21)
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20
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Comments
of OC unit.
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21
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Comments
of Task Force commander.
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22
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Finding of the Board of
Officers as to exact case of failure. (When the failure involves down
gradation to class ‘C’ or ‘D’)
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23
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Comments of SO1 (EME) of
Project HQ.
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(a)
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Comment on information
provided by the initiator: -
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i)
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Description of the defect.
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:
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ii)
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Maintenance.
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iii)
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Are all materials evidence
which will help investigation available.
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(b)
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Causes of defective
/malfunctioning /unsatisfactory functioning. (use separate sheet if
necessary)
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:
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(c)
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Can the defect be set right
by the dependent field repair workshop?
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:
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(d)
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Are all spares for the
repairs available from the resources of the project? If not, Part No,
nomenclature and quantity of which required. (use separate sheet if
necessary)
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(e)
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Have the not available
spares been demanded on the stores Division concerned? (Quote demand details
and the store division control Number details)
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(f)
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Is further investigation
recommended?
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:
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i)
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At Project by a
representative from Base workshop.
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:
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ii)
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By evacuating the equipment
to Base workshop.
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:
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(g)
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How can the occurrence of
the defective be arrested in future?
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:
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24
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Comments of Base Commanders.
(Only when the premature failure report is sent to Base work shop for
comments)
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:
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25
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Orders by HQ DGBG.
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:
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Note: - The columns will
be re spaced as per requirements.
__________
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