Condemnation Board Proceedings

 

Condemnation Board Proceedings

From the very beginning, I tried to post the details about CBP but unfortunately it is not happened due to one and other reasons. Now my, this desire is also being completed here.

1. A Board of survey will be constituted for examine and declaration of stores as unserviceable or scraps. The Board of Survey will be convened every quarter under the order of DGBR in respect of formations directly under him and Chief Engineer in respect of BRTF and unit under them.  The DGBR/ Chief Engineer will decide the composition of Board which may consist of officers only, or at least one officer together with one or more JCO or equivalent. The board should be presided over by an officer not below the rank of Executive Engineer or equivalent rank.

2. Under the para 968 of BR Regulations of BRO, a board of officers composed will assemble at respective unit HQ during working hour on a working day to carry out conditioning of unit equipments, Tents & Tarpaulins, T & P Stores, Office contingency items, Amenity stores, Packing materials, signal stores, non expendable medical stores, BB Components retrieved from abandoned and damaged Bridges and ASC packing materials (Non returnable to Army unit), Tyre, Tube & Batteries, POL Containers, MT Tools and Cat ‘B’ stores retrieved on replacements from Vehicle/Equipments/Plants etc for a particular Quarter Ending. 

3. No condemnation board is necessary in Field Work Shops in case of scrap of non-retrievable items such as unserviceable rubber parts, pins, brushes, oil seals etc. As per para 1021 of BR Regulation, this items will be vouchered over by weight to the salvage park, supported by a certificate from the officer in charge of the section that the stores are not retrievable or reclaimable.

4. If the stores become unserviceable due to un fair wear and tear cases owing to negligence etc of the individual(s) concerned, shall be treated as loss of stores and loss statement will be prepared accordingly. Ref para 971 of BR regulations.

5. The authorities shall be the competent to accept the recommendations of survey board and or court of enquiry in each case as per the stores and declare them unserviceable/ scrap is as per their delegations of financial power.

The board will ensure the following things while preparing CBP.

a)	No items /Stores/Equipments will be condemned which has not achieved its laid down expected life as per the service manual of that items/Store/ Equipment as UNFWT without fixing /pinpoint the responsibility.
b)	BER Certificate obtained from Field Work shop /authorised agencies will be verified and attached with CBP wherever applicable.
c)	While conditioning the stores, policy letter/SOP issued by Dte will strictly be followed/ Keep in view. Photo copy of the same to be obtained from concerned unit for reference.
d)	Items/ Stores/ Equipment found in serviceable condition though completed its expected life will not be condemned
e)	The BOO will critically examine its UNSV/ Scrap condition due to fear, wear, tear or otherwise, which will be clearly brought out in the board proceedings.
f)	One copy of the convening order should be placed along with CBP for ready reference.

 The under mentioned  format is to be used for condemnation as appendixes for unit equipments, Tents & Tarpaulins, T & P Stores, Office contingency items, Amenity stores, Packing materials, non expendable medical stores, BB Components, Tyre, Tube & Batteries, POL Containers, MT Tools and Cat ‘B’ stores retrieved on replacements from Vehicle/ Equipments/ Plants etc.

 You can also mingle two or more appendixes together, if the total amount falling within the financial power of Cdr. If so, the type of stores included should be reflected in heading as per the category like MT Tools, TTB & Etc.                                                                                        

                                                                                                          Appendix “A”

QUARTERLY CONDEMNATION BOARD PROCEEDINGS

FOR THE Q/E  _____.      (MT TOOLS)

UNIT:_______                                AUTHY:  HQ             C/O No:_____________

S/No	LP/ No		Nomenclature	A/U	Quantity		Date of receipt	Condition			Disposal				Assessed value	Total Value	10% Salvage Value	Remarks
					Held	Produced		FWT	UN FWT	PWS	Salvage	Locally destroyed	Fire wood	Iron Scrap (Kg)
1	2		3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18
For Example
1	p-03	Tube inner		nos	9	7	03 -04-21	7			6	1			450	2700	270
2	P-07	Jack		nos	8	8	12-05-15	8			5			3.4 Kgs	1200	9600	960	3 nos  scrap

The following points should be bore in mind while preparing CBP.

a)	The items should be picked from concerned ledger page No 1 to last page in order. If any same item erroneously taken on different pages of a ledger, it should be transferred to an appropriate page before preparing to CBP.
b)	From Col No 1 to Col No 4 every one knows so no comments.
c)	Col No 5 “Qty held” is as per ledger balance as on quarter ending of the preparing CBP.
d)	Col No 6 “Qty produced” is as per the item covered its life span and is held as unserviceable on stock. Or as per BER certificate quantity mentioned on summary. (This qty should be mentioned in ledger in pencil while preparing of CBP, for your future information to avoid excess issue to any other purpose.) (The item produced in CBP should be remains in your stock till approval of CBP for issue to E3 salvage sec of concerned supply.)
e)	Col No 7 “date of receipt” is as per the date of receipt voucher of the item. If items received in different RVs, then date of first RV should be mentioned.
f)	Col No 8, 9 &10 are the detailed condition of item mentioned in Col No 6. If any item comes in col No 9, its Loss statement is required as unserviceable due to UNFWT is treated as loss. (Ref Para 971 of BR Regulations.) In Col No 10, PWS (partially worn out but serviceable) is a serviceable item, so it could not be come in condemnation since it is Nil. Finally qty on Col No 6 is as in Col No 8. (There was an another Col in format as “RA”, (repairable) same was omitted due to repairable item is not an unserviceable item. CBP is meant for unserviceable items only.)
g)	Now, Col No 11 to 14 is the details of Col No 6, ie, in which way the items are being disposed off. In Col No 11 the qty of unserviceable item held on ground in the same identity or little bit variation of the original one (not lost its identity) of the item. In Col No 12, the qty of item which exhausted/ utilised while repair of a serviceable item. (Tube inner etc). Or the items which are seem no face value like old literatures, chassis record bag, battery warranty card, etc are included. In Col No 13, if any UNSV timber, packing material, furniture items can be converted into fire woods. In Col No 14, the items lost its original identity due to extensive utilisation or damaged can be included. While using this col, the weight should not be less than, approximate 60 to 75 % of the original weight
h)	Col No 15 is as per the book value/ original purchase rate. It may be available at ledger page or in RV. (Or as per market survey for the time of the item taken on ledger charge.)
j)	Col No 16 is the multiplication of Col No 15 and Col No 6 minus Col No 12. In numerically it is (Col15 x (Col 6 - Col12) ). (ie, if any item locally destroyed then it is no more, so its value should be reduced as per quantity.)
k)	Col No 17 is 10 % of Col No 16.
l)	Col No 18 should only be filled if you have any additional information/ clarifications.
m)	Finally it is necessary to endorse a certificate in the effect that, there is nothing pending to deposit from the last CBP, under the signature of OC unit.

SUMMARY OF CBP FOR THE Q/E ______(TTB items)

Sl No	BER No	Date	Cover outer				Tube inner			Flap rust			battery
			1000 x 20	750 x 16	195R 15 106Q	275 x 18	1000 x 20	750 x 16	195R 15 106Q	1000 x 20	750 x 16	195R 15 106Q	12 V 180 AH	12V 150 AH	12V 88 AH
01	BER 10	12-04-21	07				07			07
02	BER 16	20-04-21			05				05			05
03	BER 21	17-05-21											02
04	BER 28	16-06-21	04				04			04
		Total	11		05		11		05	11		05	02

 Following points should be kept in mind while preparing summary.

	1)		Summary should be prepared in such a way that every things will be reflected “At a glance” without any hesitation. This summary should be prepared first before CBP.
	2)		Keep all BER certificate control numbers in ascending order.
	3)		The total quantity of respective item should be tallied with Col No 6 (Qty produced) of CBP.
	4)		All BER items like TTB, Barrel, Grease drum, Jack, Jack hammer, Vibrator, water pump below 5 HP etc should be included in summary.  The above is only a model of summary, decrease/ increase col as much as items in BER certificates.
	5)		Separate summary should be prepared for each appendixes of CBP if financial power is beyond the limit.
Some common points while preparing CBP.
		a)	Remember one thing that, if you planning to prepare separate appendixes according to the different category, and the total amount of all the appendixes is within Rs 1 Lakh. Then prepare one IAFD-931 for all appendixes together. If the amount of each appendix is near to Rs 1 Lakh then the IAFD-931 should be prepared in separately for each appendix for approval within Cdr power.
		b)	Normally, CBP should be prepared in Sextuplicate sets. The distribution is as under:- Keep duplicate set is as office copy then forward the same to the concerned AO office for their price verification / calculation check up in quintuplicate with request to onward submission to concerned HQ BRTF.  In HQ BRTF at E3 sec, after verification, CBP may be getting approved from Cdr. if appendixes within the delegations of power of Cdr.  Then HQ BRTF keep one set and one set forwarded to concerned supply for avoid any manipulation from any side in latter stage. Remaining triplicate sets including manuscript forwarded to concerned unit. Now unit file approved one set in CBP file, manuscript to concerned supply along with Convoy note/ IV for their acceptance. (And remaining one set should be keep by HQ CE (P),  if the financial power beyond Cdr,) or keep  separate in unit for ready reference while preparation of convoy note/ IV etc.
		c)	All original BER certificates should be attached with appendix along with summary in manuscript, so that the cross check can be done easily. (After conditioning of an item, whenever the original & duplicate BER certificates received from a Fd Wksp, only duplicate BER certificate to be filed in file. And the original should be placed in a separate bunch on the left side of the folder, so that it readily available for CBP at any time. This will save your time and effort to open and remove each and every original BER certificates from the file and refilling the remaining to its own position while preparing CBP.)
		d)	Now a days, preparation of separate manuscript is not necessary, after taking the print out from computer, write down on the top right corner as “manuscript” with under line on First page of IAFD-931, appendix & summary. The same will be treated as manuscript.

Before submitting the CBP to AO office, once again check for any signature missing on the proceedings by the Board Of Officers.

After receipt of the approved CBP from BRTF, the concerned unit will ask concerned SS&TC for deposition of the salvage stores to them. Then convoy the salvage to SS&TC on convoy note and take receipted copy of convoy note. Simultaneously transfer the items from concerned ledger charge to salvage ledger through TIV/TRV (Transfer Issue/Receipt voucher) against approved CBP. Then prepare issue voucher and charge off the items from salvage ledger then forward IV to SS&TC for their acceptance & early return of the accepted copy. 

In SS&TC, after collection of salvage stores from different units, they compile the stores then prepare auction catalogue and disposed off through auction.                                                                                                                   _________