As per HQ DGBR Letter No 56726/RTT/DGBR/16/ E4 Rep dated 22
JAN 2016.
Particulars to guide repairs
No. AT/BR/works/1
This has been approved under consultation from
IFAR (BR).
After amendment
to Para 4 & 6 (c) of above letter vide HQ Dte letter No 56726/ RC/ DGBR/44/E4
Rep dated 07 Nov 2017.
Second amendment to Para 6 (c) As per HQ DGBR Letter No 56726/RC/DGBR/102/E4 Rep dated 28 Feb 2019.
Second amendment to Para 6 (c) As per HQ DGBR Letter No 56726/RC/DGBR/102/E4 Rep dated 28 Feb 2019.
REPAIR
THROUGH TRADE
(SOP)
1. Repair
to Vehicles and equipment in BRO are to be carried out in field Wksp and Base
Wksps. However provision exists for repairs to equipment through trade under
certain circumstances where repairs to eqpt cannot be carried out either in Fd
Wksp or Base Wksps or for expeditious availability of eqpt after repairs as
laid down in BR Regulation Para 922.
2. The
financial powers for repair through trade in BRR were revised under Govt of India, Ministry of Defence (BR Wing) letterNo: MoD (BR) F .No. 04/696/2015/D&P (BR-I) dated 11 Aug 2017 (latest) is
as per Para 4 below.
3. The
amount indicated above represents the value of any one repair order placed for
any one type of Veh/ Eqpt including the cost of spares/stores, if any, used by
the contractor.
4. Due
to induction of Hi-Tech Vehs/ Eqpt in BRO and escalation in cost of repairs,
the above financial powers were not found adequate. As such, financial powers
for repairs through trade have now been enhanced vide Govt of India, letter No:
F.No BRDB/08/81/2006/BEA dt 50 Nov 2014. (& Govt
of India, Ministry of Defence (BR Wing) letter No: MoD (BR)
F.No.04/696/2015/D&P (BR-I) dated 11 May 2018. (latest)) The revised financial powers are as under:-
DGBR
|
Beyond Rs 5 Lakh
|
With concurrence of IFA
(BR)
|
ADGBR
|
Beyond Rs 2 Lakh and up
to Rs 5 Lakh
|
With concurrence of
financial advisor
|
CE/ Cdr WBW
|
Up to Rs 2 Lakh
|
With concurrence of DCDA/
ACDA/ AO (P)/AO.
|
CE EBW
|
Up to Rs 3 Lakh
|
|
Cdr TF/
Comdt G/Centre
|
Up to Rs 1 Lakh
|
|
OC Fd Wksp
|
Up to Rs 50,000/-
|
|
OC (I) Fd Wksp
|
Up to Ra 20,000/-
|
|
GE/ OC RCC/ BCC/ DMC/
LODGBR/
Cdr Store division
|
Up to Rs 10,000/-
|
(Note: In order to expedite repair, enhance
availability of V/E/Ps and avoid to and fro movement of case files, any case
beyond financial power of CE will be processed with requisite Quotations, CST,
draft repair order and connected documents in order to facilitate the CFA to
sanction the RTT in one go itself. Authy: HQ
DGBR Letter No 56726/RC/DGBR/102/E4 Rep dated 28 Feb 2019.)
5. Since
financial powers have now been enhanced considerably, there is a need to ensure
that these powers are used discretely and judiciously to strike an optimum
balance between using maximum facilities of Fd/ Base Wksps and resorting to
repairs through trade only where it is unavoidable to ensure high availability
of Eqpt for works. The Procedure laid down in BR Regulations and instructions
issued from time to time must be strictly followed and documents correctly
maintained. This will not only help in minimizing audit objections, avoid
criticism from inspecting authorities but also help in eliminating unnecessary
correspondence at all levels to settle audit objection/ observations.
6. In
order to obviate misuse of financial powers and avoid audit objection, the
following guidelines be strictly followed:-
|
a)
|
Repair orders will not be split to keep
the transaction with in the financial powers of lower CFA to avoid sanction
of higher CFA where required.
|
|
|
b)
|
Projects will book the repair
expenditure to CSU and Base Wksps will book repair expenditure against ground
est. In this connection also refer this HQ letter No. 54101/Policy/DGBR/28/E4 lnv P&P dt 13 Mar
1997.(copy attached below)
|
|
|
c)
|
(As per HQ DGBR Letter No 56726/RC/DGBR/102/E4 Rep dated
28 Feb 2019.)
|
|
|
(i)
|
Expenditure
incurred in RTT is at direction of CE (Project)
|
|
|
(ii)
|
Expenditure
to be booked under Cat ‘B’ against fund allotted to concerned jobs.
|
|
|
(iii)
|
CEs (P)
have to ensure judicious expenditure of delegated fin power duly analysing
the fund availability of V/E/Ps. HQ CE (P) will submit quarterly report on
expenditure incurred on repairs through trade to TA Dte (E4 Repair) this HQ
and HQ ADGBR with a copy to E5 Budget. Reports for the quarter ending Jun, Sep,
Dec and Mar should reach this HQ by 21 of next month.
|
|
|
d)
|
Under no circumstances, spares will be
provided separately to the repair agency for local repairs. All required
spares have to be included in the repair contract.
|
|
|
e)
|
Unserviceable spares retrieved from the assy under repair will be
fully accounted for by taking these on charge by means of CRV.
|
|
|
f)
|
The delegated financial powers will be
exercised in consolation with the concerned PCDA (BR)/IFA (BR) staff i.e
JCDA/DCDA/ACDA/ Sr AO/AO as applicable through their financial concurrence.
|
|
7. Provision/
procedures laid down in BR regulations on the subject will be strictly
followed. The salient points are as under:-
S/
No
|
Authority
|
Extract of Policy/ Procedure
|
|
A
|
Para 920
BR Regs
|
The financial power of CFA includes cost
of all spares/ stores if any used by the contractor.
|
|
B
|
Para 921
BR Regs
|
The station at which repairs will be
carried out will decided by authority accepting the contract.
|
|
C
|
Para 922
BR Regs
|
(i)
|
Repairs will be
restricted to engine assys, part of the body. Entire Eqpt will not be
sent.
|
(ii)
|
There will be no liability to supply
from BRO resources.
|
||
(iii)
|
A certificate will be endorsed at the
time of placing the contract that repairs cannot be carried out in Fd/ Base
Wksp.
|
||
(iv)
|
If the reason is expeditious
availability of item after repairs. It will be certified by the CFA that
repair through contract is inevitable.
|
||
(v)
|
Repaired items will be inspected before
taking over by a Board of Officers or (3 members, senior being an Executive
Engineer (Mechanical) or EME officer not below the rank of Major.
|
||
(vi)
|
Expenditure will be kept within
allotment for works/ operation of Base Wksp.
|
||
8. It
is therefore emphasized that through financial powers for repair through local
trade have been enhanced considerably these powers should be utilized when
warranted but only in emergent cases. It is of utmost importance that while
utilizing financial powers, all instructions issued from time to time and
guidelines given in BR Regulations are strictly followed. CEs (P) should ensure
that financial powers are judiciously utilized by CFA in the Projects in the
overall interest of the state.
Sd
/- x x x
Station: New Delhi (RK Singh)
Dated: 22 Jan 2016 Brig
Dy Dir Gen (TA)
Case file: 56726/RTT/16/DGBR/E4
Repairs For DGBR
________
Appx
'A'
REPAIR
ORDER
(To
accompany all equipment to be repaired by Civil firm/ Govt servant)
PART
1: GENERAL
Repair
Order No: and Date
|
:
|
|
Unit
|
:
|
|
Station
|
:
|
|
Name
and address of the Civil firm/ Govt Deptt Entrusted with repair work
|
:
|
M/S
|
Repair
to be completed by
|
:
|
Part ll: DETAILS OF EQUIPMENT
Part No
of Eqpt to be repaired
|
Nomenclature of the eqpt
|
Qty to
be repaired
|
Exact
description of repair to be carried out
|
Rate of
repair of the eqpt
|
Total
Amount
|
Particulars to guide repairs
Signature of the OC Unit Dated:
PART
lll: AGREEMENT AND CONDITIONS OF REPAIR
(To be completed by
the Civil/ Govt Deptt entrusted with repairs the eqpt detailed in Part II
above)
We hereby undertake to carry out
repairs as described above and subject to the conditions noted below:-
a) The
OC unit or his authorized representative will have full irrevocable powers of
inspection of the eqpt and repair work at all time.
b) The
OC unit if not satisfied with the repair of progress of repair will have full authority
to terminate the order and get the work done on elsewhere at our expense and
risk.
c) We
shall under the circumstances immediately restore unconditional physical
possession of the equipment in the condition as desired by the OC unit.
d) While
the equipment in our possession we shall at all times be fully responsible at our own expense to take all precautions to
prevent loss or damage to the eqpt and in case at actual damage we shall
indemnify the Govt to the extent as determined by the OC unit.
Dated: (Signature of the Contractor)
Civil Firm/ Govt Department.
PART
IV: COMPLETION CERTIFICATE
Certified
that the work done has been inspected and is in accordance with the accepted
manufacturing/fabricating/semi fabrication/Semi processing techniques and the
particulars for guidance provided to the contracting firm/ Govt Department.
The
net amount payable to the Firm/ Govt Deptt is Rs. Only
vide Firm's Bill No. dated
Signature
of OC Unit.
Dated:
_________ Annexure -1
Dte
General Border Roads
Kashmir
House, DHO PO
New
Delhi - 110011
54101/Policy/DGBR/28/E4
lnv (P&P) 13
Mar 1997
All Projects
REPAIR THROUGH TRADE AND BOOKING OF
EXPENDITURE
1. Reference
this Dte letter No 55014/Policy/DGBR/99/E4 Tech dated 20 Sep 1996.
2. It
has been observed by this Dte that there is some ambiguity in booking of
expenditure on repair through trade by the Fd Wksp/ Task Force for which
clarifications are sought from this Dte by the Projects. It has also been
noticed that some of Field Wksps are debiting this expenditure to Cat
"A" spare budget.
3. The
case was referred to IFA (BR) and it has now been decided that the expenditure
on repair through trade will be booked as under:-
a)
|
Repair through Trade by Base Wksps: Expenditure
will be booked against operation of Base Wksp provisions.
|
b)
|
Repair through Trade by Field Wksp: Expenditure
will be booked to CSU.
|
4. The
instructions on this subject have also been issued to all Sub-Offices
(Accounts), by CDA (BR), vide their letter No: AT/BR/Works/1 dated 05 Mar 1997
(Copy enclosed below).
5. It
is requested that suitable instructions may please be issued to Task Forces and
Field Workshops under your command to follow the above procedure strictly.
6. Please
ack receipt.
Sd/
xxx
(KL
Babbar)
SE
(E&M) SG
Director/Inventory
For
DGBR
___________
No. AT/BR/works/1
Office
of the CDA (BR)
Kashmir
House,
Rajaji
Marg
New
Delhi- 110011
Dated: 5th
Mar 1997
To,
All Sub Offices
Sub: Repair through
trade and Booking of Expenditure.
Ref: This office No
AT/BR/Works/1 dt 11th Dec 1996.
1. In case of repair through trade by Base
Workshop, all expenditure incurred on repairs through trade including the spares
(covered in the repair orders) is required to be booked against operation of
Base Wksps provisions.
2. In
case of repair through trade by OC Field Wksp (GREF) cost of repair should be
booked to CSU.
Sd/xxx
Tarachand
Dy
CDA
Copy to:-
Brig SG Wagle : For
information with reference
DDG (TA) : to his note dated 27th Dec 1996.
HQ DGBR
New Delhi - 11 Sd/xxx
Tarachand
Dy
CDA
_____________
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